FLEXIBLE CARD CONTROLS
PREVENT FUEL FRAUD BEFORE IT HAPPENS
AmeriFuel can combine CFN, Pacific Pride, and our Universal card into a single-source solution. That means you can use all cardlock networks, pay one bill, and view transactions sorted by vehicle, date, and time no matter where you’ve fueled.
GALLON & DOLLAR LIMITS
Gallon limits can be set for fuel cards used at CFN and Pacific Pride cardlock locations. Dollar limits can be
set for fuel cards used at retail fueling locations as long as the transaction meets the minimum trancastion
required of the point of sale.
PRODUCT GRADE DESCRIPTIONS
Product grade restrictions are available for CFN and Pacific Pride cards when they are used in the unattended cardlock locations. When used in retail, the point of sale cannot restrict the grades on an MPD dispenser. Therefore, a driver could potentially buy mid-grade, premium, or even diesel fuel. Diesel dispensers are often separate from gasoline dispensers, and in some instances the system will restrict by product category (gas versus diesel). This is not a consistent; therefore, it is best to represent that, in retail locations, product restrictions will not occur and that the user will have to rely upon exception/unusual activity reporting.
TRANSACTION COUNT LIMITS
AmeriFuel recommends that every card be restricted to a certain number of transactions relative to the usage
of the driver or vehicle, with a minimum of two transactions per day. Exceptions to the rule include landscapers
or crew managers who fill multiple vehicles.
DAY OF WEEK / HOURS OF DAY CONTROL
Cards can be locked out for certain hours of the day and days of the week when employees are not working.
This is only recommended when drivers never need to fuel outside of the given range.
Collecting odometer readings is crucial for capturing miles per gallon. The MPG indicates whether the vehicle
needs a tune up, the tires are underinflated, or there’s potential theft.
MISCELLANEOUS CODE ENTRY
This is a code that helps the customer identify purchases for accounting purposes. This is often used for job
numbers, profit centers, and even employee-specific GL numbers.
CONCURRENT TRANSACTION CONTROL
Concurrent transaction control helps prevent fraudulent activity. The point of sale is restricted to allow only
one transaction at a time. The first transaction must be complete, and the handle put down on the dispenser
before another transaction is allowed.
TWO CARD SYSTEM
Two card systems are important if a fleet has drivers operating more than vehicle. The company is able to
monitor vehicle-specific or driver-specific data, such as vehicle MPG, to prevent theft or misuse. The vehicle
card (Example: ‘02 Ford F250) is assigned to a specific vehicle so the odometer can be tracked. The vehicle
card also holds the product grade and gallon restrictions. The driver card is assigned to the driver (Example:
Mike Smith) to ensure accountability for fuel purchases. It is set with specified transaction limits. This system
allows reporting by vehicle or by driver.
FLOATING PIN / DRIVER POOL
Floating PIN is similar to the two card system. The difference is that there is no physical driver card. Each
potential driver has a PIN that will work with any vehicle card.